Effective date: 1 January 2020
1. GENERAL INFORMATION
1.2. Responsible entity. The company that is responsible for the processing of your personal data through the Platform is SC DEVLINE SOFTWARE SRL having a business address at Inului Street 2-5, 2nd floor, ap. 8, 400636 Cluj-Napoca, Romania, and the company registration number J12/3252/2015 (“we”, “us”, and “our”).
1.3. About the Platform. The Platform provides marketing support services by offering marketers a possibility to create and manage proof notifications displayable on marketer’s website (the “Notifications”).
1.4. Our role as a data controller and processor. When handling personal data through the Platform, we may act as a data controller and a data processor. Notwithstanding our role, we will comply with our respective obligations and strive to ensure that all personal data processed through the Platform is handled properly, in accordance with applicable data protection laws. Our role depends on a specific situation:
- We will act as a data controller when we ask you to submit your personal data that is necessary for your use of the Platform (e.g., when you register your user account, make payments, or contact us directly).
- We will act as a data processor in the situations when you conclude a service contract with us and, while using the Platform, you ask your end-users (the “Visitors”) to submit certain personal data through the Notifications (e.g., their email address or phone number). In such situations, you act as a data controller, whereas we act as a data processor. In order to ensure that personal data is processed in accordance with the strictest data protection standards, we provide a data processing agreement which can be received by contacting us directly.
1.6. Minors. The Platform should not be accessed and used by persons under the age of 18. Therefore, we do not knowingly collect personal data of persons under 18. If we learn that a minor has submitted any personal data to us, we will immediately remove such personal data from our systems.
2. TYPES AND PURPOSES OF PERSONAL DATA
We collect only a minimal amount of personal data that is necessary for ensuring your proper use of the Platform. We use your personal data for specified and limited purposes. In this section, we explain what personal data we collect from you, for what purposes we use that data, and on what lawful bases we rely when processing personal data.
2.1. Types of personal data. We comply with data minimisation principles. Thus, we collect only a minimal amount of personal data that is necessary for your use of the Platform. If necessary to ensure the provision of our services, we will process the personal data submitted by your Visitors on your behalf. The list of the types of personal data processed by us is provided in Section 2.3 below.
2.3. Overview of types and purposes of your personal data. The table below provides a detailed description of the types of personal data that we collect and process, the purposes for which we use it, and the legal bases on which we rely when processing your personal data.
Directly obtained personal data
When you register your user account, we collect your:
When you create a campaign, we collect:
When you make a payment, we collect your:
Please note our payment processor Paddle will collect from you certain personal data that will allow it to process your payments (please refer to section 2.4 form more information).
When you contact us by email or by using our contact form, we collect your:
When you use the Platform, we collect your:
Personal data processed on your behalf
When the Visitors submit any personal data through the Notifications, we will process that personal data, including Visitor’s:
When you display the Notifications to the Visitors, we process Visitor’s:
2.4. Payment processing. All payments related to the Platform are processed by our third-party payment processor Paddle.com Market Limited (https://paddle.com) (“Paddle”). Please note that Paddle will collect from you some personal data, which will allow it to make the payments requested by you. Depending on the preferred payment method, such personal data includes your ZIP code, VAT number (optional), credit card details (card number, cardholder’s name, expiration date, and security code), and PayPal details (email address, name, and address). Paddle handles all the steps in the payment process through its systems, including data collection and data processing. We do not have access to your payment data or store your payment details in our systems, except for your payment transaction ID that is necessary for ensuring that the payment was successfully processed and maintaining our accountancy records. For more information on the privacy practices and security measures taken by Paddle, please refer to https://paddle.com/privacy/ .
2.5. Additional data. From time to time, we may receive certain additional data if you request support, interact with our social media accounts, submit your feedback, or otherwise communicate with us. Please note that the provision of such data is optional and you may choose what personal data you would like to share with us. We kindly request you to exercise your due diligence when disclosing any personal data. We will use such personal data to reply to you, provide you with the requested services, or for pursuing our legitimate business interests (i.e., to analyse and improve our business).
2.6. Sensitive data. We do not collect, under any circumstances, special categories of personal data (“sensitive data”) from you, such as your health information, opinion about your religious and political beliefs, racial origins, membership of a professional or trade association, or information about your sexual orientation, unless you decide to provide such sensitive data, at your own sole discretion.
2.7. Failure to provide personal data. All personal data that we ask you to submit is necessary for its purposes. If you fail to provide us with the personal data when requested, we may not be able to perform the requested operation and you may not be able to use the full functionality of the Platform, receive the services provided through the Platform, or get our response.
3. NON-PERSONAL DATA
When you use the Platform, we collect some technical data about your device and visits. In this section, we inform you what non-personal data we collect from you and for what purposes we use that data.
3.1. What non-personal data do we collect? When you use the Platform, we automatically collect certain technical non-personal data about your use of the Platform for analytics purposes. We also process non-personal data collected from the Visitors. Please note that de-identified personal data is also considered to be non-personal data. Although such non-personal data allows us to analyse the use of the Platform, it does not allow us to identify individual persons. The non-personal data collected by us includes the following information:
- The type of device;
- Operating system;
- Browser type and version;
- Log files;
- URL address clicked from the Platform; and
- Other online behaviour data.
3.2. Your feedback. If you contact us, we may keep records of any questions, complaints, recommendations, or compliments made by you and the response, if any. Where possible, we will de-identify your personal data.
3.3. How do we use non-personal data? We will use non-personal data for the following purposes:
- To deliver our services to you;
- To analyse what kind of users visit and use the Platform;
- To examine the relevance, popularity, and engagement rate of the Platform;
- To investigate and help prevent security issues and abuse;
- To develop and provide additional features to the Platform; and
- To personalise the Platform for your specific needs.
3.4. Aggregated and de-identified data. In case we combine non-personal data with certain elements of personal data in a way that allows us to identify a natural person, we will handle such aggregated data as personal data. If personal data is aggregated or de-identified in a way that it can no longer be associated with an identified or identifiable natural person, it will not be considered personal data and we may use it for any business purpose.
4. MARKETING COMMUNICATION
From time to time, you may receive promotional messages from us. In this section, we explain when you may receive notices from us and what you can do to decline our commercial communication.
4.1. Marketing messages. To keep you updated about the latest developments related to the Platform, our new services or special offers, we may send you marketing messages, such as newsletters, brochures, promotions and advertisements. You will receive such marketing messages or be contacted by us for marketing purposes only if:
- We receive your express (“opt-in”) consent to receive marketing messages (please note that your voluntary subscription to our notifications substitutes such consent); or
- We decide to send you marketing messages about our new services that are closely related to the services already used by you.
4.2. Opting-out. You can opt-out from receiving marketing messages at any time free of charge by clicking on the “unsubscribe” link contained in any of the messages sent to you or by contacting us directly.
4.3. Informational notices and service updates. From time to time (if we have your email address), we may send you important informational notices, such as service-related, technical or administrative emails, information about the Platform, your privacy and security, and other administrative matters. Please note that we will send such notices on an “if-needed” basis and they do not fall within the scope of direct marketing communication that requires your prior consent.
4.4. Marketing messages sent to the Visitors. We do not contact the Visitors for direct marketing purposes on your behalf, unless (i) you instruct us to do so and (ii) such activities fall within the scope of our services provided through the Platform. Please note that you, as a data controller, are responsible for ensuring that your Visitors’ personal data is obtained in a lawful manner and you comply with all your legal obligations regarding direct marketing communication sent to the Visitors.
5. RETENTION PERIOD
We store your personal data only if it is necessary for its specific and limited purposes. In this section, we specify the time period for which we keep your personal and non-personal data in our systems.
5.3. Retention as required by law. Please note that, in some cases, we may be obliged by law to store your personal data for certain period of time. In such cases, we will store your personal data for the time period stipulated by the applicable law and delete the personal data as soon as the required retention period expires.
6. DISCLOSING PERSONAL DATA
We may need to cooperate with external service providers and share some personal data with them. In this section, you can find information about third parties that have access to your personal data and the instances when we make data transfers.
6.1. Do we disclose your personal data? If necessary, we will disclose your personal data to the service providers with whom we cooperate (our data processors). For example, we may share your personal and non-personal data with entities that provide certain technical support services to us, such as hosting, business analytics, advertising, and email distribution services, or if you explicitly request us to disclose the personal data. We do not sell your personal data to third parties.
6.2. When do we disclose your personal data? The disclosure of your personal data is limited to the situations when such data is required for the following purposes:
- Ensuring the proper operation of the Platform;
- Ensuring the delivery of the services requested by you;
- Providing you with the requested information;
- Pursuing our legitimate business interests;
- Enforcing our rights, preventing fraud, and security purposes;
- Carrying out our contractual obligations;
- Law enforcement purposes; or
- If you provide your prior consent to such a disclosure.
Hosting service provider
Payment service provider
The United States
Analytics and marketing service providers
The United States
The United States
Google Tag Manager
The United States
Google Conversion Tracking
The United States
Email service provider
The United States
6.4. Sharing of non-personal data. Your non-personal data may be disclosed to third parties for any purpose. For example, we may share it with prospects or partners for business or research purposes, for improving the Platform, responding to lawful requests from public authorities or developing new products and services.
6.5. Legal requests. If requested by a public authority, we will disclose information about the users of the Platform to the extent necessary for pursuing a public interest objective, such as national security or law enforcement.
7. INTERNATIONAL TRANSFERS OF PERSONA DATA
Your personal data may be transferred outside the country where you reside. In this section, we explain when we transfer personal data abroad and what safeguards we implement to ensure that your personal is properly protected.
8. PROTECTION OF PERSONAL DATA
We put our best efforts to keep your personal data safe and secure. In this section, we inform you about our technical measures that help us to protect your personal data.
8.1. Our security measures. We implement organisational and technical information security measures to protect your personal data from loss, misuse, unauthorised access, and disclosure. The security measures taken by us include secured networks, SSL protocol, strong passwords, password hashing, limited access to your personal data by our staff, and anonymisation of personal data (when possible). In order to ensure the security of your personal data, we kindly ask you to use the Platform through a secure network only.
8.2. Handling security breaches. Although we put our best efforts to protect your personal data, given the nature of communications and information processing technology and the Internet, we cannot be liable for any unlawful destruction, loss, use, copying, modification, leakage, and falsification of your personal data caused by circumstances that are beyond our reasonable control. In case a serious breach occurs, we will take reasonable measures to mitigate the breach, as required by the applicable law. Our liability for any security breach will be limited to the highest extent permitted by the applicable law.
9. YOUR RIGHTS REGARDING PERSONAL DATA
You have the right to control how we process your personal data. Below, we list the rights that you can exercise with regard to your personal data and explain how you can exercise those rights.
9.1. What rights do you have? Subject to any exemptions provided by law, you may ask us to:
- Get a copy of your personal data that we store;
- Get a list of purposes for which your personal data is processed;
- Rectify inaccurate personal data;
- Move your personal data to another processor;
- Delete your personal data from our systems;
- Object and restrict processing of your personal data;
- Withdraw your consent, if you have provided one; or
- Process your complaint regarding your personal data.
9.2. How to exercise your rights? You can amend certain types of your personal data through your user account. For all other instances, please contact us by email at firstname.lastname@example.org and explain your request in detail. In order to verify the legitimacy of your request, we may ask you to provide us with an identifying piece of information, so that we would be able to identify you in our system. We will answer your request within a reasonable timeframe but no later than 30 days.
9.3. How to launch a complaint? If you would like to launch a complaint about the way in which we handle your personal data, we kindly ask you to contact us first and express your concerns. After you contact us, we will investigate your complaint and provide you with our response as soon as possible. If you are not satisfied with the outcome of your complaint, you have the right to lodge a complaint with your local data protection authority.
9.4. Requests received from the Visitors. If we receive a request from the Visitor wishing to exercise his/her rights with regard to Visitor’s personal data processed by us, we will immediately notify the respective data controller and suggest the Visitor to contact the controller directly. As a data processor, we do not accommodate requests from data subjects whose personal data we process on your behalf.
10. TERM, TERMINATION, AND AMENDMENTS
11. CONTACT US
Postal address for communication: SC DEVLINE SOFTWARE SRL, Inului Street 2-5, 2nd floor, ap. 8, 400636 Cluj-Napoca, Romania
Phone number: +40 756 750 960